Can your employees send print orders directly to office print equipment without using a computer? Are your office’s multifunction devices mobile-compatible?
This may not seem like a business-critical application at first, but it has a broad range of productivity-improving implications that you could be missing out on. Today’s organizations simply do not run the way they used to twenty years ago – the widespread proliferation of mobile technology is changing the way business processes occur at a fundamental level.
Many executives are hesitant to implement policies for employee mobile devices because of security concerns. However, the fact of the matter is that a significant part of your workforce is using mobile technology for business purposes anyways. Not having a BYOD policy in place is just leaving the specifics up to chance – which is a far greater security threat.
A better approach is to empower your employees by developing and implementing workflow processes that use mobile devices. This is the case for mobile printing, which can enhance productivity, improve customer service, boost efficiency, and encourage flexibility if properly implemented.
1. Mobile Printing Helps Organizations Thrive
If employees are restricted to their workstations when printing documents, they have to take time out of their individual workflows to adhere to existing infrastructural limitations.
Keep in mind that 60 percent of employees use apps for work-related activity, and many do so regardless of company policy on the matter.
Under these conditions, an employee processing a document that requires printing will have to abruptly shift gears from a mobile-oriented workflow to the established desktop workstation workflow. If tools and technology don’t allow for easy mobile access to company systems, production halts while an ad-hoc solution is found.
But in an organization that offers mobile workflow compatibility, the entire process simplifies. Employees can connect to network-enabled printers through secure Wi-Fi connections and easily print from anywhere on the planet – such as industry conferences or partner offices.
Instead of keeping documents locked in organizational silos, they are free to travel through secure digital pathways to their intended destinations.
On a purely technical level, this is easy to implement with mobile application software like Toshiba’s e-BRIDGE, Sharp’s Sharpdesk, or Savin’s Smart Device printing app. All of these solutions offer secure mobile printing to enterprise hardware, improving employee workflows without sacrificing security and efficiency.
2. Mobile Printing Picks Up the Pace of Customer Service
Businesses and departments that deal heavily with customers and business clients have a special case for implementing mobile printing. In any case where individual service representatives interface with people who are not part of your organization on a personal level, tying them down to a desktop workstation becomes a workflow impediment.
In customer service, the customer often sets the pace for any business that comes your way. If an employee has to terminate a call or end a meeting in order to print out documents from a desktop workstation, the process in question is already compromised.
In today’s business landscape, people want solutions now – give your employees the ability to offer those solutions quickly by giving them mobile printing capability.
3. Mobile Printing Can Reduce Costs
Implementing a mobile printing solution is rarely a costly process. Most organizations are perfectly suited to opt for a low-cost mobile printing solution that reduces the need for on-site printers.
If employees know they have access to printers when and wherever they need print resources, print process owners are less compelled to develop high-powered department-specific print infrastructure. Many are able to consolidate print resources in a way that reduces overall print spend significantly.
When implemented alongside a managed print services solution, the cost benefits can be considerable. Your organization may be able to save on print hardware, ink and toner consumption, and the use of paper.
4. Greater Flexibility
Mobile printing increases the flexibility of your workforce. When every employee has a secure channel for printing important documents whenever needed, they are able to respond more efficiently and more effectively to unexpected circumstances.
Traveling employees do not need to print out customer documents just in case the need for them comes up during a meeting. Accounting employees can print out invoices when and where needed, instead of spending valuable time preparing for print contingencies.
Is Your Organization Ready for Mobile Printing?
Whether you have a BYOD policy in place or not, the time to implement mobile printing is now. If you have a policy in place, amending it to produce value in mobile printing workflows can generate significant cost-savings within your company. If you do not have a policy in place, developing one now should be a business priority.
Ready to empower your employees with safe, secure mobile printing? Talk to a DME print specialist today!