Today, businesses are more dependent on data than ever before. Important information is stored electronically which allows for great convenience but it can also introduce new risks. With the rise of cyberattacks that target sensitive data, like ransomware attacks which are increasing every year, businesses need to be more aware of how their data is stored.
Law firms are a popular target for hackers looking for a big pay day. One reason is that law firms deal with sensitive data. Loss of this data could mean losing personal information of clients or employees. In addition, many hackers see law firms as targets with deep pockets. After all, if a law firm were to lose their data then they may be unable to adequately pursue cases and lose significant billing hours. For perspective, cyberattacks cost the U.S. economy over $100 billion per year.
Luckily, with the right planning, law firm data security can be a point of strength rather than weakness. This article will outline some of the most important things to consider when planning how to organize law firm files and protect them from devastating cyber attacks.
Regularly Back Up Data
The first step to protecting data is to regularly back up the data in the event that a major cyberattack should occur. With a recent data back up available, lost files can be restored and operations can be resumed. However, without a recent back up, data may be lost forever or law firms may feel significant pressure to pay ransoms in the event of a ransomware attack.
Some law firms already practice this behavior by backing up important files to online cloud services. This is one great way to back up files but it should not be the only method utilized. In the event of an internal employee launching an attack or hackers gaining access to cloud storage login information, the cloud data could be lost.
Therefore, when it comes to law firm data security, it is always advised to have two different back ups done regularly. The first back up can be a cloud back up which is very simple to manage. The second back up, however, should be a physical back up. This could include an external hard drive that is not connected to the network when not in use. This gives law firms two different options for saving information and acts as an insurance policy should one method fail. Managed IT services for law firms may take things a step further and recommend multiple physical back ups.
Store Back Ups Off Site
Once data has been backed up, the job is not yet fully complete. To ensure total law firm data security, there should be a regular back up that is stored off site. If considering managed IT services for law firms, the provider may recommend storing a physical drive at an off site location where it is replaced with a new back up on a regular basis like every week, for example.
This is just another fail safe in the event that something catastrophic were to happen like a fire or theft. The valuable data that law firms hold and work with cannot be lost under any circumstances. Therefore, it is important to have multiple back ups available from which recent data can be restored.
Create a Data Restoration Plan
Now that the data is backed up in several places and on several different mediums, the work is done, right? Not so fast. Backing up the data is a very important step but, arguably, the most important step is actually having a plan to restore that data in the event of a cyber attack or serious data loss.
Developing a restoration plan includes delegating duties to employees, identifying and removing affected hardware, and ensuring that services are back up and running quickly. This is one of the most important tasks taken on by when you talk about information technology for law firms. With the right combination of back ups and a clear data restoration plan, law firms with online security backup can feel confident that their data is protected for a wide range of catastrophic events.
Valuable Data Deserves VIP Protection
In a law firm, the data that is used could be one of the most valuable assets the firm has. Losing this data could be costly both to the bottom line and the reputation of the firm. Therefore, protecting this data cannot be taken lightly.
To learn more about managed IT services for law firms, automated back ups, and how data can be protected against modern threats, please contact Donnellon McCarthy Enterprises today.