Law firms are constantly overflowing with documents. In order to do their jobs, attorneys and paralegals must print, copy, and distribute documents every day of the week.
However, it’s still hard to believe that legal organizations spend an average of 13.7% of their annual revenues on producing internal and external documents. The overall industry average is less than half that at just 6.1%.
Usually, more than 85% of a legal organization’s outputs are client related too. Although this means that printing should be billed back, it’s likely this isn’t happening as much as it should.
Common Challenges Facing Legal Organizations
When law firms don’t run smoothly, there can be serious ramifications aside from just excessive overhead. Here are some other common challenges that can potentially become major problems:
Bottlenecked search and retrieval processes:
An efficient firm is one where lawyers and paralegals can quickly and effortlessly retrieve important documents, something that’s impossible without the right system in place.
Everything from unnecessary copies to paying for the proper disposal of documents that never had to be printed off in the first place can prove to be serious burdens on your budget.
Law firms are constantly being targeted by hackers. Important information you’re responsible for can also be vulnerable simply because it only exists in paper form. These documents could be lost or easily destroyed. Even digital data is at risk if you don’t have a disaster recovery plan in place.
If you’re not billing your clients for printing and other services they’re supposed to cover, your revenues are definitely suffering. Depending on the number of clients you serve every year, this could represent a sizable loss.
As you can see, poor document management and inefficient device management can cost you in several different ways. Fortunately, Donnellon McCarthy Enterprises (DME) can help.
How DME Can Help Your Legal Organization
If you work at a law firm, you already have a busy enough schedule. Let DME step in and solve any of the aforementioned problems for you. We have three service areas to offer:
Managed Print Services
We can remotely track the use of your equipment to make sure it’s being utilized as efficiently as possible. This also tells us when you’re running short on printing supplies (including toner), so we can send you more before you actually run out. Our Cost-Per-Page Analysis is a great way of finding out what you’re currently spending on your printing too. After you know this number, we can help you to begin reducing it.
Managed IT Services
Every firm needs a strong network to run on. It also requires a safe, secure digital environment where documents can be stored and easily retrieved from anywhere. With this service, you’ll always have IT experts you can call with any questions as well.
Managed Document Services
Turn your physical documents into digital ones with our Document Capture service. Another great way to cut costs is with our Printer Fleet Reports. Combine that with Print Job Routing Solutions and you can overhaul your printing practices to keep expenses down.
While every law firm is different, Donnellon McCarthy Enterprises (DME) has solutions that can address any problems yours might be experiencing.
Contact Us Today to Improve Your Legal Firm’s Operations
Start spending more time doing legal work and less time burdened by inefficient technology. Call us today at 1-800-571-2679 or visit our Contact Us page and let us know how we can help.